StaffWave is your AI staffing service: a coordinated AI workforce that helps your company automate everyday work, lower operating costs and put more time into growth.
Explore AI reputation management, a multi-model debating council and CRM for your business. Next: our Mandarin and English receptionist pilot, focused on answering calls and capturing callback requests.
AI staff that strengthen your reputation, recover opportunities, support better decisions and keep customer relationships connected.
Coordinate review invitations, response drafts and reporting, so your team can focus on the relationships behind every review.
Follow an example from invitation to a response ready for your team’s approval.
Stronger together: reputation insights give your team context for the next customer conversation.
Discuss Your AI Workforce ↗These interactive examples illustrate the staffing workflows. They do not make calls, publish reviews or access customer data. Your service scope and integrations are agreed during onboarding.
StaffWave brings together AI employees, specialist swarms and business systems—including roles delivered through our white-label partner, Vendasta—under one staffing relationship. Choose the team around the work your company needs done, rather than managing a collection of disconnected tools.
The outcomes to work toward: more enquiries followed up, less repetitive administration, stronger customer relationships and lower cost to serve. We agree on the scope and measure the return with you.
Bring your reputation management workflow into an agent swarm. Contact us to discuss your review channels and setup.
Request a demonstrationSubmit a topic, compare perspectives from council members and review the chairman’s synthesis.
Open the councilExisting platform account required.
Organize your business relationships in Twenty CRM. Contact us to arrange access and onboarding.
Discuss CRM accessUpcoming Mandarin and English answering with callback capture. Pilot timing follows phone integration and call-quality testing.
Enquire about the pilotOur broader product roadmap is shown below. Reputation management, the council and CRM are available for enquiries and demonstrations; other roles are planned. We confirm scope, pricing and access before purchase.
Ready-to-deploy AI Employees trained for the work local businesses depend on every day. Deploy one role or staff a full team.
Answers every call, chat, and SMS instantly. Promotes services, books appointments, and routes inquiries — 24/7, without voicemail or hold music.
Phone · Chat · SMS · BookingSends review requests, posts personalized responses to Google and Facebook reviews, collects NPS scores, and surfaces insights from customer feedback.
Reviews · NPS · ReputationAutomatically updates your CRM after every meeting, researches leads, and surfaces the next best action so your sales team focuses on closing.
CRM · Research · InsightsUses the AIR framework — Analyze, Interpret, Recommend — to turn your CRM activity, reviews, and social metrics into clear, actionable briefings.
Analytics · AIR Framework · ReportsQualifies every inbound inquiry with a mandatory discovery process, handles objections professionally, and books high-value appointments around the clock.
Lead Qualification · Booking · 24/7Delivers instant, empathetic support using the HEARD framework. Resolves questions via SMS and chat, and escalates to your team when needed.
HEARD Framework · SMS · ChatDrafts, schedules, and posts content across your social platforms and website — keeping your brand active and your audience engaged on autopilot.
Social · Content · SchedulingAnalyzes search keywords, improves your local listings, and drives organic traffic so local customers find your business first — not your competitor.
SEO · Local Search · VisibilityReaches out to past customers with personalized offers and promotions at exactly the right moment to win back repeat business and grow revenue.
Outreach · Retention · RevenueYour AI Employees work as a team — from the moment a lead finds you online to the review they leave after the job is done.
Explore AI staffing for these industries. We tailor the team and workflow to your business. Our existing industry examples continue below, including med spas and medical practices.
Support patient enquiries, administrative follow-up and reputation workflows.
Discuss AI staffing for Healthcare ↗Connect service enquiries, customer follow-up and review management.
Discuss AI staffing for Automotive ↗Keep property enquiries, prospective clients and relationship follow-up organized.
Discuss AI staffing for Real Estate ↗Help the front desk capture enquiries and maintain patient relationships.
Discuss AI staffing for Dental ↗Coordinate resident enquiries, prospective tenants and service follow-up.
Discuss AI staffing for Property Management ↗Support guest enquiries, feedback and repeat-customer relationships.
Discuss AI staffing for Restaurants ↗Help contractors capture job enquiries and follow up with homeowners.
Discuss AI staffing for Home Services ↗Support administrative enquiries, client follow-up and relationship management.
Discuss AI staffing for Financial Services ↗Organize prospective-client enquiries and administrative follow-up for your team.
Discuss AI staffing for Legal ↗Connect customer questions, feedback and relationship-building workflows.
Discuss AI staffing for Retail ↗Support member and client enquiries, follow-up and reputation management.
Discuss AI staffing for Wellness ↗Capture storage enquiries and keep prospective-customer follow-up moving.
Discuss AI staffing for Self Storage ↗Discuss coordinated AI staffing across locations and shared customer workflows.
Discuss AI staffing for Franchise ↗Generic AI doesn't win specific markets. StaffWave builds AI Employees trained on your industry's workflows, language, and customer expectations.
AI Receptionist books new patient appointments around the clock. Reputation Specialist grows your Google reviews. Support Agent handles insurance FAQs without tying up your front desk.
dental.staffwave.ai — Coming SoonNever miss a booking request after hours. AI Inside Salesperson qualifies treatment inquiries and converts consultations. Reputation Specialist builds the trust that fills your calendar.
medspa.staffwave.ai — Coming SoonAI Receptionist handles appointment requests, FAQs, and referrals. Support Agent provides empathetic, HIPAA-aware responses. Data Analyst tracks patient sentiment trends.
medical.staffwave.ai — Coming SoonBook service appointments 24/7. Request reviews after every completed job. AI Data Analyst tracks which services drive the most repeat business.
auto.staffwave.ai — Coming SoonHandle reservations, catering inquiries, and menu questions automatically. Build a 5-star review profile. Track sentiment to spot what customers love — and fix what they don't.
restaurant.staffwave.ai — Coming SoonQualify new client inquiries 24/7 and route to the right attorney. Manage your online reputation across legal review platforms. Never lose a potential client to voicemail again.
law.staffwave.ai — Coming SoonDon't see your industry? We build custom AI Employees for any local business workflow.
Request Your Industry Package →Schedule a 30-minute meeting with Frank to discuss Staffwave, explore our AI tools, or ask about a workflow for your business.
Schedule a 30-minute meeting →Choose an available time on Cal.com. Prefer email? info@staffwave.ai